To: Rev. Mark Smith
From: Nicole Johnson
Date: March 10, 2011
Subject: A proposal to purchase new pencil sharpeners for the classrooms of St. Mary’s School
Purpose
I write this letter to propose a solution to a recurring problem at St. Mary’s School. The problem is that the pencil sharpeners in the classrooms are very old and do not work effectively anymore. Students and teachers continually become frustrated because it is difficult to sharpen a pencil with the current sharpeners, and pencils that are sharp are crucial for effective learning.
I suggest that we order new pencil sharpeners for each classroom so that the students will have pencils that work well and will therefore be able to write without the frustration of worn down pencil points.
Commentary On the Purpose: Because the audience is the pastor of a church that has a grade school, and because the pastor is not using the classrooms in the school every day, he may not know how bad the pencil sharpeners are. Thus, the problem is stated clearly at the beginning in the purpose section of the proposal