trueman2

2005 to date Apex Academy Lahore INSTRUCTOR ENGLISH LANGUAGE (evening classes) Teaching Academic English to Secondary, Inter and Graduate level Teaching Business and Functional English to [login to view URL] students Aug 2003 to Jun 2004 Al Nahr Co Limited Sarir, Libya ADMINISTRATIVE OFFICER / EXECUTIVE SECRETARY Performing administrative functions; observing quality assurance of all documents; and supervising Document Control Section; at the Plant, located in Sahara Desert Attending meetings between Owner, Contractor and Consultant which are participated by Libyan, British, Canadian, Italian, Romanian, and Tunisian nationals. Preparing accurate minutes of meetings. Interact with Project Manager, Plant Manager and Section Chiefs of the Project Management Team, with regard to organizational development initiatives and support services. Preparing independently all Office Memoranda, Circulars, Internal Approvals, and general correspondence. Prepared a comprehensive computerized Document Control System and provided training to staff. Created a suitable filing system; and a library for technical procedures / specifications. Prepared more than 30 Forms/Formats for Project Team’s requirement. Analysed previous NCR, SVR, CAR and other Forms and removed certain mistakes. Completion of Contract Responsible for all arrangements for the monthly meeting of Board of Directors which continues for two/three days. My duties included: collecting items for agenda; issuing agenda and notice of meeting; participating in the meeting and taking down notes; preparing and issuing minutes of the meeting; preparing, issuing and following up Board Resolutions. Secretarial and management assistance to Chairman. Human resources support to Director General Affairs. May 2001 to Feb 2003 Engineer Links Lahore, Pakistan OFFICE MANAGER Assigning tasks to the technicians and follow up their activities. Dealing with customers / clients, and keeping a computerized track of their requirements and assignments. Overall management of the firm and miscellaneous routine matters. Aug 1996 to May 2001 Dawood Group of Industries Lahore, Pakistan Human Resources Officer Fully involved in employment (contract and permanent) for all group companies. My responsibilities included: scrutiny of appointment proposals; sourcing; sorting out and short-listing CV’s; arranging Interview Committees and interviews; preparing interview result sheets / emolument sheets / appointment letters / contract service agreements; processing resignations, terminations, handing/taking over charge, clearance certificates, transfers, secondments; maintaining up-to-date talent pool for various trades; maintaining personal files and keeping computerized record of employees. Career development: processing annual performance appraisals, job rotations, training. Coordinated in preparing/improving job descriptions, organization charts, service rules, company policies, employment policy and procedure. Scheduling rotation / succession planning for all group companies. Jan 1995 to Aug 1996 EMCO Industries Limited Lahore, Pakistan PERSONAL ASSISTANT Trained personnel in word processing, especially in Merge Printing and formatting Annual Balance Sheet. Secretarial assistance to Director Administration and Director Finance. Dec 1991 to Dec 1992 Modern Arab Construction Co. Alkhobar, Saudi Arabia SECRETARY Assistance to the General Manager in secretarial affairs and manpower recruitment from overseas. Synchronized word processing in Arabic & English; operating Telex machine. Updating Cost Control Reports of various projects on monthly basis. Preparing a consolidated Monthly Progress Report for all projects. Aug 1985 to Dec 1991 The Quaid-e-Azam Library Lahore, Pakistan PERSONAL ASSISTANT Secretarial assistance to the Director General of Public Libraries and interact with research scholars. Preparing monthly schedule of programs to be held in the auditorium of the library. Preparing and issuing of quarterly Library Bulletin. Supervision of Old Periodical Section of the library.