Ishrakevan

Key Competency/Experience (More Than 13 years Experience in International /UN/GoB Organization) Finance e& Administration ØGeneral Administration/Office Management ØFinancial Management and Accounting ØPersonnel/HR Management ØCommodity/Inventory/Store Management ØLogistics Management ØVehicles Management ØProcurement ØData entry & data Processing ØInternal Auditing Programmatic ØCarry out Financial analysis in terms of project achievements. ØDevelop PNGO Financial Manual and Technical Support to Administrative related work. ØPNGO Monitoring ØDesigning Training Planning including need assessment, designing Module and training materials and conducting TOT. Education [login to view URL] Hons and [login to view URL] Accounting , 2nd Class (Both), Dhaka University Professional Qualifications MBA – Major In Finance 1996 GPA 3.26 (Out of 4) South East University Career Summary: Basically I have developed and practiced my career in the field of Finance, Administration and Management with major exposure and special interest in Administration & Finance, Project planning, implementation, Project Finance, Inventory Management, Commodity Management, Manpower Planning, Security Management, Project accounting, Monitoring and financial analysis in term of cost effective achievement status on projected activities and project goals. Having opportunity to work in unilateral, bilateral, tri-lateral and Multi-lateral Projects around 13 years as Mid Level Management Position with World Health Organization, United Nation Population Fund, CARE Bangladesh and The Security Printing Corporation Bangladesh Limited. I have equally experienced in Finance & General Administration, Fund mobilization, administering staff personnel in line with latest HR Management techniques, directly working as Mid Level Management, Governing body both in corporate and Donor organizations. I have closely worked with different GOB Ministries/Directorates as counterpart of the employers. Professional Experience (Reverses chronological): 1. Organization: United Nations Population Fund (UNFPA) Position: National Finance Associate & Additional Responsibilities as a National Programme Associate (From 7th March, 07) Duration: 22nd March 06 to till date Details responsibility: §All kinds of Financial Administrative Related Work in the Field Office, §Budget Preparation for the Field office, Monitoring and its control. §Prepare Project Budget and Analysis. §District Office Procurement related work with compliance UNFPA policies §Different Report Preparation for MIS. §Vehicle Management. Store/Inventory Management §Procurement for the Field Office §Arrange Different Training at divisional level for UNFPA and GOB official and accordingly all kinds of logistic supply §Liaison with GOB/ Counterpart and close liaison with Director/Deputy Family Planning and health Office, Ministry of Family Welfare office, Ministry of Mass communication, Ministry of Education, Ministry of Youth, Ministry of Religious, Local Government (Divisional/Local) office and FWC and different logistic supply to UH&FWC. §Facilitated to different workshop under UNFPA supported IPs in the District level as resources person or Represent, on behalf of UNFPA-Bangladesh 2. Organization: World Health Organization (WHO)-EPI IVD003 (UN Agency) Position: Divisional Project Administrator Duration: 15th April 05 to 21st March 06 Details responsibility: §Maintain Cash Book for Divisional Office §Prepare Bank Reconciliation Statement. §Prepare Cash Budget for Next month. §All kinds Bill Voucher Checking and process to payment. §All Kinds of Banking related work §All kinds of procurement of divisional Office. §Make Market Survey and Identify-to-Identify potential Supplier to process of Purchase. §Request for Purchase comply with procurement Process. §Collection of Quotation or make Request for Quotation for collect of Rate. §Preparation of Bid Analysis summary and prepare note for record for recommendation and approval for the purchase. §Prepare Purchase Order and place to the vendor §Ensure Tax token, Vehicle resistant ion Certificate, Vehicle Fitness certificate and Road permit §Monitor the supervision of drivers; vehicle scheduling and compile vehicles related all reports §Communication with GOB and different counterpart for different Project related administrative work §Checking monthly/ quarterly vehicle report and share with the concerned staff §Vehicle Related Activities §Logistic Support to Different Training and Workshop §Communication with GOB and other counterpart about program related Issue. §Assist to Divisional Coordinator for Programmatic work like data Analysis, Performance review for staff. §Obtain Security Clearance from UN SC on behalf of DC, SMO, EPIF and myself 2.Organization: CARE-Bangladesh, Dhaka Multi Project Field Office (INGO) Position: Finance and Administrative officer (Last Three month as an Acting Office Manager at Dhaka field Office) Duration: 13th August 2000 to 14th April 05 Detail Responsibility Financial Management & Accounting: §Monthly Accounts Closing and Preparation of field office monthly financial report by using SCALA like as Cash Book §Reconciliation with Bank Book, Deduction VAT and Income Tax at Source, which is deposit to the Respective GOB A/C, §Statement of new Vendor Sub analysis code BES, Trail Balance, Prepare monthly Budget Expenditure Summary for each §Project. Preparation of Financial Report for Donor organization when it’s required. §Prepare Bank Reconciliation Statement §Checking all bill/Invoice against project advance, Travel expenses §Checking of the Staff Salary, Overtime Bill, Medical Bill, Tiffin Allowance l, Conveyance Bill, Lunch Bill, and Leave Encasement Bill Of all Office Staff and Staff/supplier Various Bills Etc. Related to Payments. §Prepare GL Coding Slip by using SCALA (like CDV (Cash D. Voucher, Cash Received Voucher, and Adjusting Journal Entry as per proper relevant documents). §Posting & Review all Transaction to GL using multi user financial Program SCALA (Accounting Software) §Preparation of the annual proposed and revised budget. §Ensure CARE Atlanta Audit recommendation and meet up internal audit observation. §Checking all bill/Invoice against project advance, Travel expenses report, Different kind of materials Supply by Vendor etc. Especially Checking PNG’s Bill Auditing §Audit the field office store periodically to ensure that physical balance complies with the Inventory Status Report §Audit the field office store periodically to ensure that physical balance complies with the Inventory Status Report §Periodically audit the Furniture, Fixture and Equipment to ensure the assigned number and balance of Physical Inventory Report §Visit PNGO of CARE and Audit, technical support to PNGO Financial related Issue. Administration and HR Management: §Ensure that individual staff (like AAO, AA, ATs, Drivers, Guards, and OH) is well aware on their assigned tasks to accomplish within given time §Plan/ review progress and prepare performance appraisals of all staff under supervision. §Time to time given feed back to supervisee. §Arrange different for new coming staff for staff Development. §Prepare and review the Monthly Payroll Information Report and sent to the CBHQ, §Ticketing, venue Booking, Hotel Booking and all kinds of training Related support. §Logistic support to Different Training Procurement: §Process Vendor Enlistment for the office/ general Supply as per policy. §Process procurement as per PR and review AIP 1.3 and Approved budget. §Prepare RFQ and send to the vendor for sealed Bid quotation §Prepared Vendor selection, Quotation Collection, Bid summary preparation. §Preparation of Note for record/justification or Meeting minutes for recommendation of procurement committee. §Ensure Quality procurement in timely and accurately. §Ensure Vendor payment & Update purchase registers and Ensure timely payment to vendor. §All kinds of Correspondence with vendor/supplier. Inventory §Maintain record keeping of store inventory, Inventory Management system and its report preparation and ensure the accuracy. §Materials received and Disbursement with appropriate Approval by concern person. §Initiate and process the disposal and turnover of Furniture, Fixture and Equipment according to the existing policy of the organization §Any other work given by authority. Vehicle §Ensure Tax token, Vehicle resistant ion Certificate, Vehicle Fitness certificate and Road permit §Monitor the supervision of drivers; vehicle scheduling and compile vehicles related all reports §Communication with GOB and different counterpart for different Project related administrative work §Checking monthly/ quarterly vehicle report and share with the concerned staff §Deal with other administrative issues including Vehicle accident as and when required 3.Organization: The Security printing Corporation (Bd.) Ltd (Takshal), Gazipur Position: Sr. Assistant, Finance & Accounts Department Duration: 7th September 1995 to 12th August 2000 Responsibility §Preparation of company Proposed and Revised budget (Like Raw Material Budget, Production budget, Sales Budget, Cash Budget etc) §Costing of the Company Products Indivisibly. §Maintain Store Accounts, Like SR, MRR Pricing And Stock Maintain in this Organization. §Preparing Monthly Bank Reconciliation Statement, §Calculation of Work in Process of different Product, Cost Analysis of different company product. §Preparing Cost of Goods Sold of different product, §Comparative statement for Management information likes as Budget Variance, Production Variance. §Yearly physical Verification of Company Product & Different Area, VAT Calculation on different Production. §Prepare Trail Balance, Balance Sheet and different statement of balance related statement and audit supporting related paper for external Audit purpose. Training conducted on: §Inventory Management (Field Office Project/Support Staff, CARE Bangladesh) §Financial Management (Field Office Project/Support Staff, CARE Bangladesh) §Training on Budget Software (Field Office Project Staff, CARE Bangladesh) §On going Program support activity in the Field office level (CARE Bangladesh) §Vehicle Management in the Field office Level (CARE Bangladesh) §Facilitated to different workshop as a resources persons on RH&RR and HIV/AIDs to Different ( UNFPA supported IPs) Training Received: §Office Management: Training received from CARE- Bangladesh facilitated by the RAPORT Bangladesh. §Inventory Management: Training received from CARE- Bangladesh facilitated by the RAPORT Bangladesh. §Logistic Management: Training received from CARE- Bangladesh. §Right Base Approaches Training received from The Security Printing Corporation (Bd.) Ltd. §Internal Control Training received from CARE Bangladesh. §Gender Sensitivity Training received from CARE Bangladesh. §SCALA Accounting Software: Training received from CARE Bangladesh. §On going Program Support Activities: Training received from CARE Bangladesh. §Financial Management Training received from The Security Printing Corporation (Bd.) Ltd. §Budget & Its Control Training received from The Security Printing Corporation (Bd.) Ltd. §ATLAS web base Financial Software for UN Agencies. Computer Skill §Operating Software: Windows 95, 98, and 2000, MS DOS, Win XP §Application and Visual software: MS Word, MS Excel, MS Power Point Presentation §Data Base Software: MS Access, FoxPro, Dbase3+, Dbase4+, windows Base Dbase §Accounting Package/Software: SCALA, ATLAS §Familiar with Internet browsing, E-mail etc. Languages Proficiency (Other than Bangla) Language Read Write Speak Understand English Excellent Excellent Excellent Excellent Keys of success/Other Expertise Area Ø Integrity & Ethics Ø Leadership Ø As trainer Ø Communication skill Ø Continuous Improvement strong team building ability Ø Analytical and right decision making ability Ø Strong motivational and interpersonal skill Ø Self starter and priority setting and competing it under pressure or when faced with competing demands. Ø Managing Resources Ø MC/Car Driving Ø Scouting and acting Md. Alam Mostofa