Executive Assistant with Project Management experience
$5-7 USD / heure
Fermé
Publié il y a 19 jours
$5-7 USD / heure
"Whatever I.T. takes, we will fix I.T."
I.T. Matters, Inc., a leading company offering Managed IT Services, Backup and Disaster Recovery Solutions, Cloud Hosting, Telephony Services, and IT Security Services to Small and Medium Businesses in the greater Houston, Texas area (within the central time zone), is undergoing team expansion. Established in 2012, we are devoted to providing exceptional technical solutions to our clients.
We are seeking a detail-oriented Executive Assistant to join our team. The Executive Assistant will play a crucial role in supporting the smooth operation of our Executive Department by monitoring, managing, and maintaining the quality of tasks assigned by our Executive Team. This position requires strong organizational skills, comfort in a technical environment, and a keen eye for detail.
This role also requires experience in Project Management. Highly organized and proactive Executive Assistant with strong project management capabilities and over 5 years of experience supporting senior executives in fast-paced environments. Skilled at coordinating complex calendars, managing high-level communications, and overseeing special projects from conception to completion. Proven ability to lead cross-functional initiatives, streamline workflows, and implement organizational systems that enhance efficiency.
Key Responsibilities:
Task Monitoring:
Continuously monitor ongoing tasks and projects within the Executive Department.
Maintain a detailed log of task progress and completion status.
Task Management:
Coordinate with clients to assign and prioritize tasks based on urgency and importance.
Ensure that tasks are executed in a timely and efficient manner.
Identify and address any bottlenecks or obstacles hindering task completion.
Quality Control:
Maintain quality control processes to ensure the highest standard of work.
Review completed tasks for accuracy, adherence to standards, and quality of output.
Work with the Executive Team to maintain consistent work quality.
Documentation:
Maintain accurate records and documentation related to tasks, projects, and quality control procedures.
Create reports summarizing task performance and quality metrics.
Communication:
Help foster better communication between the Executive Team and other relevant departments.
Collaborate with team members to address issues, share insights, and optimize processes.
Qualifications:
Project Management experience.
Exceptional attention to detail and problem-solving abilities.
Quickly identify areas of inaccuracy and/or improvement.
Comfortable in Technology-Focused Environment
Proven experience in task management and quality control.
Excellent organizational and time management skills.
Effective communication skills and the ability to work collaboratively in a team.
Preferred Skills and Experience:
Experience with Microsoft Office 365
Experience with supporting Executive Management Team
Experience with Organizational Management
Hi,
I can support your Executive Team with precision and reliability.
Let me be your go-to Executive Assistant.
I am a highly organized and proactive Executive Assistant with solid experience supporting senior executives in fast-paced, tech-oriented environments. I have over 5 years of hands-on experience managing complex calendars, overseeing quality control, and coordinating cross-functional initiatives—all while maintaining meticulous documentation and ensuring seamless communication across departments.
My strengths lie in task management, project coordination, and organizational efficiency. I am tech-savvy, skilled with Microsoft Office 365, and comfortable operating in cloud-based systems. I’ve also developed a reputation for identifying inefficiencies and bottlenecks, then proactively solving them to keep operations running smoothly.
With excellent time management and communication skills, I thrive in team settings and bring energy, structure, and solutions to every challenge. I’d be honored to contribute to I.T. Matters’ mission of providing exceptional technical solutions.
Please feel free to contact me if you’d like to discuss how I can contribute to your team.
Kind regards,
Tosin
Hi, good day
Are you searching for an Executive Assistant who can juggle precision, project timelines, and tech-savvy workflows with ease? With over 14 years supporting fast-paced executive teams, I bring the discipline of task tracking, the finesse of quality control, and the clarity of cross-team communication — all tailored to the rhythm of a growing tech business like I.T. Matters, Inc.
Would you like to connect for a quick discussion on how I can help your Executive Team stay ahead and in sync?
Thanks,
Debashish
Hello,
I'm thrilled to apply for the Executive Assistant position at I.T. Matters, Inc. With over 10 years of experience supporting senior executives in fast-paced, tech-forward environments.
Here's how I can add value to your Executive Team:
✅ Project & Task Management Expertise:
I have managed cross-functional projects from inception to completion, consistently delivering results on time. I’m adept at prioritizing tasks based on urgency and business impact, identifying bottlenecks early, and ensuring smooth execution.
✅ Excellent Communication & Coordination:
I serve as a bridge between executives and cross-departmental teams—streamlining communication, managing calendars, and proactively ensuring alignment across the board.
✅ Tech-Savvy and Comfortable in IT Environments:
I'm confident working in a technology-driven setting, with strong proficiency in Microsoft Office 365, project management tools, and digital collaboration platforms. I’m quick to adapt to new systems and enjoy learning about IT workflows and solutions.
✅ US Time Zone Availability (Central Time):
I’m available to work within the Central Time Zone, ensuring timely support and real-time responsiveness for the Executive Department.
I’m confident that my skills, proactive approach, and commitment to excellence make me a strong match for this role.
Thank you for considering my application.
Warm regards,
Himanshu
Hello! I’m excited about the opportunity to support I.T. Matters, Inc. as an Executive Assistant with Project Management experience. With over 5 years of supporting senior executives in dynamic environments, I bring strong task coordination, calendar management, and cross-functional communication skills. I’m highly organized and detail-oriented, and I thrive in technical settings—perfect for your managed IT services environment.
I can proactively track and manage tasks, ensure timely completion, and implement quality control measures to maintain high standards. I’m also confident in producing detailed documentation and performance reports to support executive decisions.
With a robust background as an operations auditor for a major financial institution and experience with high-level accountabilities, I bring crucial skills to your company’s dynamic. My 7-year period as an internal operations auditor provided me with essential competencies in managing tasks, performing quality controls, and coordinating with multiple departments—all of which are precisely the key responsibilities outlined for this position. Working extensively with multi-tasking, organizational management, and maintaining quality assurance during my tenure, I'm confident in my capacity to execute the tasks you've specified with precision and excellence because I have done it before.
Moreover, my proficiency in data entry and bookkeeping further bolster my qualification for this role. My ability to manage large volumes of data, maintain accuracy, and organize it into meaningful insights will be invaluable when handling tasks assigned by your Executive Team. I am comfortable working with technology-focused environments and have experience using Microsoft Office 365—a platform widely used in businesses today, including yours.
As an experienced Virtual Assistant with an expert understanding of project management, I am confident that I can thrive in the role of your Executive Assistant at I.T. Matters, Inc. My strong organizational skills and comfort in working within a technical environment are a perfect fit for your company's needs. With over 5 years of experience supporting senior executives in fast-paced environments, I have demonstrated my ability to coordinate complex calendars, manage high-level communications, and oversee special projects from conception to completion—all skills demanded by this position.
In addition, my skills extend beyond standard administrative duties. I am proficient in using office software like Microsoft Office 365 and have strong experience with organizational management. I can help streamline workflows and implement systems that will enhance efficiency across the executive department. Furthermore, my ability to foster better communication between relevant departments ensures improved collaboration which significantly amplifies productivity and effectiveness.
With these unique qualifications and a proven track record in task management and quality control, I am in prime position to contribute to your team’s growth and success at IT Matters. Let's connect for quick call so that we can discuss how my expertise can benefit you better.
Hello,
How do you currently prioritize the tasks within your Executive Department?
I am a proactive Executive Assistant with over 5 years of experience in project management and supporting senior executives in dynamic environments. My strong organizational skills allow me to monitor and manage tasks effectively, ensuring high-quality outcomes. I have a proven track record in streamlining workflows and enhancing efficiency through meticulous task management and quality control processes.
Additionally, I’m proficient with Microsoft Office 365 and accustomed to fostering communication across departments. I understand the importance of accurate documentation and can maintain detailed logs of task progress, enhancing team collaboration and clarity.
I would love to contribute to I.T. Matters, Inc. and ensure your operations run smoothly. I’m available to discuss your requirements further and explore how I can help your team succeed.
Best Regards,
Gafar
Hello,
As a seasoned Virtual Assistant and a project management expert, I genuinely believe that my skills fit perfectly with the needs of this position. Having worked with executive teams closely for over five years, my ability to organize and manage tasks proficiently is an asset that can greatly benefit your team at I.T. Matters. I have excelled in not just monitoring ongoing projects but also implementing efficient systems that streamline workflow - skills I've honed whilst working in fast-paced environments.
My proficiency in managing highly complex calendars has given me the ability to stay laser-focused on both short-term and long-term goals, which will be fundamental in attending to the executives' needs effectively. Moreover, I have hands-on experience in maintaining quality assurance processes, ensuring work standards align with organizational expectations. These traits will be invaluable in maintaining the high quality standards at your esteemed company.
My comfort in technology-focused environments is further highlighted by my 9+ years of experience with top-notch global platforms like Shopify and Amazon. I am adept at using Microsoft Office 365 for optimized documentation - another key aspect of this role. To summarize, not only do I have the necessary skills to manage tasks, but I can bring an added technical acumen to improve overall efficiency at I.T. Matters Inc., making me an ideal choice for your executive team's support!
Thanks!
If you’re looking for a reliable, multi-skilled virtual assistant who can manage your website, content, and SEO with zero micromanagement — I’d love to support your business.
I’ve worked with brands like Metro Tasker (website and blog management), Syzy Universe (Shopify, SEO, and Amazon PPC), and MoonWriters (academic content coordination and scheduling). I know what it takes to keep things moving smoothly behind the scenes while you focus on growth.
Here’s what I can handle for you:
✅ WordPress/Wix website updates & content uploads
✅ Blog scheduling, formatting, internal linking, and optimization
✅ On-page SEO (titles, meta, image alt text, schema setup)
✅ Plugin/theme updates, site speed improvements, and monitoring
✅ Shopify/Storefront support (basic edits, product uploads, SEO)
✅ HTML, CSS, Bootstrap fixes on the frontend
✅ Monthly reporting (SEO, traffic, content performance)
✅ Canva designs, team coordination, inbox & task management
I recently worked with Syzy Universe to resolve critical speed and SEO issues caused by outdated plugins and missing schema. After cleanup, the site passed all SEMrush health checks and saw a visible boost in organic performance.
I’m precise, fast with communication, and focused on fixing problems without causing new ones. Whether you're struggling with backend errors or just want a full audit and cleanup — I’ll handle it professionally.
Portfolio samples and audit reports are available in chat. Would you like me to start with a quick scan of your current issues?
Regards,
Adil Makhdoom
Website Optimization & SEO Fix Specialist
Hi there,
With over 5 years of experience as an Executive Assistant and Project Coordinator, I’m confident in my ability to support your Executive Department with precision, structure, and initiative. I’ve worked closely with C-level executives in fast-paced, tech-focused environments—managing calendars, coordinating cross-functional projects, tracking tasks, and maintaining high standards of quality and documentation.
I’m highly proficient in task management, project oversight, and quality control, with hands-on experience using tools like Microsoft Office 365. I’m comfortable navigating technical subjects and can confidently communicate with internal teams and clients to keep workflows efficient and on track.
I’m available to begin immediately, highly detail-oriented, and eager to contribute to your mission of delivering exceptional IT solutions in the Houston area.
Best regards,
As a seasoned IT professional and project manager, I am confident in my ability to help further propel I.T. Matters, Inc. in delivering top-notch service to its clients. Drawing from my extensive experience in Microsoft Office 365, handling complex task management, and quality control procedures, I understand the vital duties an executive assistant undertakes.
I possess a fine-tuned organizational acumen honed over two decades of working with companies like HP, Dell-EMC and VMware to name a few. My versatility in managing diverse technical challenges is matched only by my dedication to maintain meticulous documentation of tasks and projects for accountability purposes. This speaks directly to your need for an executive assistant who can handle complex calendars – a role I've proven successful at throughout my career.
Moreover, over the years, I have continuously emphasized the need for open communication lines within teams. I have an outstanding ability to foster better communication between departments and ensure seamless collaboration even during fast-paced periods. This alongside my comfortable grasp on technology would be a great addition to an ambitious venture such as yours.
With more than five years of experience supporting executives and leading cross-functional initiatives, I'm confident in my ability to excel as your Executive Assistant. My skills extend beyond traditional organization and task management; I am comfortable working in a technology-focused environment, and my extensive knowledge of Microsoft Office 365 aligns closely with your needs.
Moreover, my proficiency in data analysis (using Excel, SQL, Python, etc.) can provide unique perspectives on task progress and quality metrics. I'm keen on turning raw data into actionable insights- something that will benefit your team immensely in terms of better communication and optimization processes.
Ultimately, I understand the importance of not just completing tasks but ensuring they're done at the highest standard. By leveraging my experience in project management and strong attention to detail, I can help maintain a consistent work quality across different projects for your executive department at I.T. Matters Inc.
Hello there,
Are there currently specific tools or systems your Executive Team uses for task tracking and project updates? I’d love to align my workflow with yours from day one.
Your post clearly reflects a company committed to excellence not just in IT solutions, but in the way you operate internally. That kind of structure and clarity is what makes a team thrive, and it’s exactly the environment I enjoy contributing to.
From task oversight and executive support to project coordination and documentation, I bring over 5 years of hands on experience managing complex admin and operational workflows. I’ve supported C-level executives, tracked high priority initiatives, and implemented systems to ensure nothing slips through the cracks. I’m also comfortable working in tech-forward environments and collaborating cross-functionally to maintain quality, clarity, and momentum.
For I.T. Matters, I’d ensure task visibility, streamline progress reporting, and act as a communication bridge so the Executive Team always feels supported and informed.
Let’s set up a quick call to discuss how I can plug into your workflow and add immediate value.
Best regards
Having over a year's worth of experience as a Virtual Assistant, I've developed an intrinsic understanding of what it takes to support professionals in fast-paced and technology-focused environments. My role requires me to maintain exceptional attention to detail, and this has enabled me to prioritize tasks effectively, ensuring they are delivered on time and with an impressive level of accuracy. With these skills under my belt, I am confident that I can meet all of the expectations for this role.
In addition to my project management skills, I'm also well-versed in task management and quality control. These have proven crucial when it comes to overseeing large volumes of work, particularly ensuring they meet set standards. As part of my services, I offer dedicated documentation management. This will come in handy as an Executive Assistant since you require accurate records for tasks and projects as well as reports summarizing performance and quality metrics.
My background includes using Microsoft Office 365 extensively, which has given me a deep understanding of its advantages and potential pitfalls. Also, I've worked closely with executive management teams before and have gained insight into their specific needs and expectations. Drawing on this experience, supplemented by my organizational management skills; working collaboratively with your executive team will be second nature to me. Let's fix all the IT matters together!
Good afternoon,
I’d love to support your Executive Department with reliable and detail-oriented project assistance.
With hands-on experience in task management, admin support, documentation, and quality control, I can help keep your team organised, projects on track, and communication flowing smoothly.
Here’s what I can bring:
✅ Clear task tracking + progress reports
✅ Proactive problem-solving to remove bottlenecks
✅ Professional communication between departments
✅ 100% remote, dependable, and flexible with time zones
I’m quick to adapt, love systems, and take pride in delivering high-quality support—so your team can stay focused on the bigger picture.
Let’s chat to explore how I can make this easier for you!
Best regards,
Anika Patel
As an I.T. specialist, my profound understanding of your company's services and technical environment will be invaluable in supporting your Executive Department as an Assistant. My project management experience for over five years has honed my organizational skills and attention to detail which is essential for tracking and managing multiple tasks effectively. I've helped streamline workflows, implement organizational systems, and consistently deliver high-quality output - all qualities that align with your company's needs
As a 6 year's of professional experience as a District Program Officer I think I am best candidate for this role . I have these equalities which you require like.
Best Project Management experience.
problem-solving abilities.
Quickly identify areas of inaccuracy and/or improvement.
Comfortable in Technology-Focused Environment
Proven experience in task management and quality control.
Excellent organizational and time management skills.
Effective communication skills and the ability to work collaboratively in a team.
Preferred Skills and Experience:
Experience with Microsoft Office 365
Experience with supporting Executive Management Team
Experience with Organizational Management
Hi, I'm Keabetswe a seasoned professional with experience running projects I've successfully managed teams and delivered results-driven projects.
In my previous roles, I've utilized tools like [email management tools, e.g., Gmail],and [project management, Microsoft 364
I'm excited about this role because
As a fervent advocate for efficient project management and a diligent coordinator with an unwavering attention-to-detail, I believe my skillset would be of tremendous value to your expanding team. With my proficiency in streamlining workflows, enhancing efficiency through effective organizational systems, and overseeing both cross-functional initiatives and special projects, I am confident in my ability to successfully manage tasks and projects within your Executive Department.
In addition to my strong project management capabilities, I possess over 3+ years of experience actively coordinating and facilitating teams as a Professional Scrum Master with PSM 1 certification. This invaluable experience empowers me with the adroitness to effectively communicate, address issues, collaborate with team members, and optimize processes - skills that perfectly align with your requirement for robust communication compliance.
Moreover, having been acknowledged by my previous employer, Infosys, for delivering exceptional quality work as well as adept team management and coaching skills through two RISE awards, reinforces my commitment to consistently high quality control processes. My talent for swiftly identifying areas requiring improvement encourages ongoing excellence contributing to a culture of impeccable standards within an organization. Combining these qualities along with an aptitude for technology makes me a perfect fit for your IT-centric environment
Hello,
I’m a seasoned Executive Assistant with over 10 years of experience supporting senior executives. I specialize in calendar management, travel coordination, document preparation, and confidential communication. With a background in administration and tech-savvy tools like Microsoft Office, Power Platform, and cloud-based systems, I offer reliability, discretion, and proactive support. I'm organized, responsive, and ready to help you stay focused on what matters most.
I'm available to send in my portfolio at your request.
Best regards,
Uchechi Obieze.
