Subcontractor Coordination Virtual Assistant Needed

@hamzanauman955

Hi, I can support subcontractor sourcing, outreach, and quote coordination with strong research and organized tracking. I’ve handled lead generation, credential verification, and follow-ups using Google Sheets and CRM-style workflows. I’m comfortable working with US businesses, maintaining clean databases, and providing weekly reports. Available with Pacific Time overlap. Quick question: are the working hours fixed or flexible? Thanks

@salmaakternisa

Hi, I source and verify qualified US subcontractors (CSLB, insurance, certifications), execute targeted outreach, and manage quote collection in structured trackers to keep your pipeline clean and bid-ready. With 5+ years in US-focused lead generation and outreach, I’ll consistently deliver accurate vendor lists, organized quotes, and weekly status reports aligned with your timelines.

@zayertech

With Zayer Tech, you're not merely hiring a virtual assistant, you're collaborating with a team that excels in project management and AI-driven solutions designed to enhance efficiency and productivity. Our substantial experience in data-related tasks such as CRM utilization, data entry, working with Google Sheets and Excel make us an ideal fit for this role. Managing databases, from records of potential subcontractors to their compliance documents, is right up our alley, ensuring everything is well-organized and easily accessible for your internal team. Lastly, we strongly believe that familiarity with the industry can be a key differentiator. We may not have direct janitorial or logistics industry experience but our wide range of involvements across industries give us an adaptable mindset for assimilating and executing tasks more effectively. With proven abilities in web research, targeting US businesses for lead generation and comfort making outbound calls when needed along with reasonable overlap availability leading to more efficient coordination - our remote setup does not hinder real-time collaboration at all; Zayer Tech can provide exactly what you need to streamline your subcontractor coordination process efficiently!

@boluwatifefelixg

Hello, With over 6 years of experience as a Virtual Assistant and Grant sourcing expert, I have a strong background in subcontractor sourcing and quote coordination. In this role: - I will research and build target lists of qualified subcontractors in the janitorial, courier, facilities, and construction-adjacent trades within specified geographic areas. - I will verify subcontractor credentials, including state license status, insurance, and bonding capacity, and send outreach emails using provided templates while following up as needed. - I will organize quotes, capability statements, and W-9s into a structured tracker, maintaining a clean subcontractor database in Google Sheets with all relevant information. - Additionally, I will provide weekly summary reports of outreach activity and quote status to keep your team informed. I am proficient in Google Sheets and have experience with CRM tools. Regards, Blessing

@worthydesk

With the extensive CRM experience I've garnered over the years, especially with platforms like HubSpot and Trello that you've mentioned, I believe I can seamlessly handle your subcontractor coordination responsibilities. My skill set reaches further than this – as a Zoho Certified Developer, I am not only accustomed to streamlining and integrating Zoho ONE applications like CRM but also exerting them harmoniously with third-party tools for an optimized workflow. Moreover, my ability to strategize and engage in broad lead generation efforts will be a boon for you. Having honed my cold outreach abilities targeting US businesses effectively in the past, I am confident about capturing the right subcontractors for your projects. This goes hand in hand with my proficiency in web research and strong writing English. Lastly, even though not compulsory in your requirements, my familiarity with US government contracting, NAICS codes, set-asides(selection), and firsthand experience within industries adjacent to janitorial subcontracting adds another dimension to why I am best suited for this task. By selecting me, your subcontractor database will be kept up-to-date and well-maintained while you can focus on core tasks of bid strategy and proposal writing.

@abdullahch333q

As a data entry specialist, I've honed my craft to be time-efficient, highly accurate, and detail-oriented. Many of these skills can be easily transferred to subcontractor sourcing and quote coordination work. I have excellent research and list-building skills, making me adept at finding and organizing the information you need from various sources like Google, Yelp, and BBB. I'm also proficient in using data management tools such as Excel and Google Sheets which will benefit us greatly in maintaining a clean subcontractor database. Moreover, I bring a strong background in lead generation and cold outreach - both vital aspects for this role. I have prior experience targeting US businesses while maintaining clear and concise communication. My applicable skills aren't limited to these tasks either. My knowledge of CRM or pipeline tools (HubSpot, Zoho) can add insight into your workflow management process. If chosen, rest assured that my utmost priority will be delivering high-quality outputs while supporting your internal team toward successful bidding strategies and proposal writing. Let's form a strong partnership where I can contribute strongly toward achieving our collective goals!

@professorxwriter

With an extensive background in virtual assistance and proficiency in numerous crucial tasks, I can offer the exact skill set you need to streamline your subcontractor coordination processes. My experience in email marketing and outreach campaigns, combined with my ability to thoroughly research and organize information, qualify me for this role. I've also worked extensively with spreadsheets and CRMs, making me well-equipped to manage your subcontractor database proficiently. In addition to meeting the technical requirements of this project, I bring a strong work ethic and self-directed approach that align perfectly with the demands of your government contracting firm. My virtual assistance work has often required executing tasks based on written briefs without constant supervision. As a result, my clients have know me for my timeliness and dedication to detail upheld by clear communication. Lastly, while I may not possess direct experience in government contracting or your specific sectors, my willingness to learn new tools and adapt quickly has served me well throughout my career as a virtual assistant. I assure you that despite limited familiarity with these industries, I will bring the same level of proficiency, commitment, and diligence in coordinating your subcontractors as you would expect from an experienced professional.

@Zeldafaith

If you’re chasing subcontractors, waiting on quotes, and still missing pieces when it’s time to submit bids, the issue isn’t effort, it’s lack of a structured sourcing and follow-up system. From your setup, you need someone who can consistently build qualified subcontractor pipelines, verify credentials, and keep quote collection moving without constant oversight. Here’s how I’d support your team: I’d research and build targeted subcontractor lists based on your contract needs (janitorial, courier, facilities, etc.), verify licenses and certifications (CSLB, insurance, bonding), and run structured outreach campaigns with consistent follow-ups. I’d also organize all quotes, W-9s, and capability statements into a clean Google Sheets. In similar work, I’ve handled lead generation, outreach, and data organization while ensuring pipelines stay active and information is complete when needed. My approach: 1. Build and maintain a clean, structured subcontractor database 2. Execute outreach with consistent follow-up until responses are secured 3. Track quote status clearly so nothing is missing at submission time You’ll get: 1. Organized subcontractor lists by region and trade 2. Up-to-date quote tracking with clear status visibility 3. Weekly summaries of outreach activity and gaps I’m comfortable working with US-based businesses, writing professional outreach emails, and maintaining accuracy across large datasets. Warmly Zelda

@Gethst

Hello, This sounds like a great fit. I'm a top rated freelancer on upwork and level 2 on fiverr. With 5+ years of freelancing experience in lead generation, recruitment sourcing, and digital marketing, there is strong hands-on experience working with US-based businesses—especially when it comes to finding the right vendors, reaching out, and keeping everything organized. What can be delivered: Targeted subcontractor sourcing (janitorial, courier, facilities, trades) using Google, Yelp, BBB, CSLB, and industry directories Verification of licenses, insurance, bonding, and certifications Proven cold outreach experience with high response rates from US business owners Collection and organization of quotes, W-9s, and capability statements Clean, structured database management in Google Sheets/Excel Weekly reporting with clear insights on outreach and quote pipeline Why choose this profile: 10+ years freelancing across platforms with consistent client satisfaction Strong background in recruitment sourcing and vendor research Digital marketing expertise (email outreach, targeting, follow-up strategies) Experience with CRM tools including HubSpot, Zoho, and Trello Detail-oriented, self-directed, and deadline-focused Looking for a long-term opportunity, and happy to start with a trial to show how things can be handled efficiently. Portfolio can be shared if needed. Best regards

@Sohailzk

Hi, I can handle subcontractor sourcing, outreach, and quote tracking efficiently. I have experience with US lead generation, verification, and managing data in Google Sheets with clear reporting. Available for Pacific Time overlap and ready to start with a trial. Best, Sohail

@jamesd504

Hi, I can help you build and maintain a clean subcontractor pipeline for Southern California bids. I have strong experience with research, lead sourcing, spreadsheet tracking, and follow-up workflows, so I can verify licenses, organize quote status, and keep outreach moving without your team babysitting the process.