Personal Assistant / Executive Assistant – Tech Entrepreneur & E-Commerce Ventures

We're looking for a proactive, reliable Personal Assistant to support a tech entrepreneur running a portfolio of international technology and e-commerce ventures. This is a broad role — from managing inbox and calendar to screening candidates, ordering groceries, and tracking packages. You'll be the right hand that keeps everything running smoothly. Freelancers only — no agencies. Flexible, ongoing engagement with potential to grow into a full-time role. --- ABOUT US • Portfolio of technology and e-commerce ventures based in the Netherlands • Primary venture: Layerline ([login to view URL]) — global 3D printing marketplace • US entity, operating globally with distributed teams • Fast-paced environment — many things happening at once --- WHAT WE NEED Inbox & Communication • Managing and organizing email inbox — filtering, prioritizing, drafting replies • Flagging urgent items and ensuring nothing falls through the cracks • Following up on pending emails and conversations on behalf of the founder Calendar & Scheduling • Managing a busy calendar across multiple time zones • Scheduling meetings, calls, and appointments • Avoiding conflicts and ensuring buffer time between meetings • Sending reminders and preparing meeting briefs when needed Recruitment Support • Screening incoming candidates on Freelancer.com and other platforms • Managing candidate communication and follow-ups • Organizing interview schedules • Keeping a tracker of all open roles and candidate pipeline Research & Admin • General research tasks — market research, competitor analysis, vendor comparison • Document preparation and organization • Data entry and spreadsheet management • Filing, record keeping, and general administrative support Social Media Management • Managing social media accounts — scheduling posts, engaging with followers • Content calendar management • Basic content creation and copywriting • Monitoring mentions and relevant industry conversations Personal & Lifestyle Support • Ordering groceries and personal goods online • Tracking packages and deliveries • Travel planning — flights, hotels, transportation, itineraries • Personal errands and ad-hoc tasks as needed --- WHO WE'RE LOOKING FOR • 5+ years experience as a personal assistant, executive assistant, or virtual assistant • Extremely organized — you love systems, checklists, and keeping things on track • Strong communicator — clear, professional English (written and spoken) • Proactive — you anticipate needs, don't just wait for instructions • Reliable and discreet — you'll have access to sensitive information • Comfortable juggling many different tasks and priorities at once • Tech-savvy — comfortable with email, calendar tools, spreadsheets, project management tools Bonus: • Experience supporting entrepreneurs or startup founders • Familiarity with Freelancer.com or similar hiring platforms • Social media management experience • Experience with AI tools to speed up work • Dutch language skills (not required but a plus) • Experience in e-commerce or tech industry --- HOW WE WORK • Remote, flexible hours (some overlap with CET timezone preferred) • Clear communication via chat, email, and video calls • Daily check-ins or async updates depending on workload • Long-term relationship with the right person --- TO APPLY 1. Your experience as a personal/executive assistant 2. Tools you use to stay organized (email, calendar, task management) 3. An example of how you've helped a busy executive or entrepreneur 4. Your availability (hours per week) and timezone 5. Hourly rate 6. Availability and earliest start date

Project ID: 40225973