Full-Time Residential Real Estate Executive Virtual Assistant

$2-8 USD / hour

Closed

Posted 7 days ago

$2-8 USD / hour

We are seeking a highly organized, detail-oriented, and proactive Real Estate Executive Virtual Assistant to support our growing real estate business. This is a full-time remote position for someone who takes pride in producing accurate, high-quality work, enjoys staying organized, and thrives in a fast-paced environment. We are looking for someone who learns quickly, communicates professionally, and can be trusted to handle confidential information with honesty, integrity, and discretion. Accuracy is one of the most important aspects of this role. The ideal candidate consistently double-checks their work, follows established systems and processes, and takes ownership of every task from start to finish. They are dependable, accountable, solution-oriented, and capable of making thoughtful decisions while working independently or collaboratively as part of a team. You will support a variety of real estate operations, including executive assistance, transaction coordination, CRM management, marketing, scheduling, database management, client communication, and administrative support. Success in this role requires exceptional organizational skills, strong attention to detail, excellent communication, and the ability to manage multiple priorities without compromising quality. This is an excellent opportunity to build a rewarding career while supporting a growing real estate business. We provide ongoing coaching, training, and opportunities for professional growth. Application Deadline: Tuesday, July 28th at 8 AM Eastern Time (ET). Job Responsibilities • Complete assigned tasks accurately and on time. • Organize and maintain digital files and folders in Google Drive. • Assist with lead management, including data entry and CRM updates. • Manage and update contacts in Cloze and other databases. • Support transaction coordination from contract to closing. • Prepare contracts, disclosures, and transaction documents. • Coordinate with clients, agents, lenders, title companies, vendors, and other service providers. • Assist with MLS listing management and other real estate administrative tasks. • Support marketing initiatives, including email campaigns and social media content. • Manage the owner's social media accounts and track engagement. • Coordinate events, including venue research, obtaining quotes, invitations, RSVPs, follow-ups, and reminders. • Manage executive tasks, including travel arrangements, appointments, scheduling, and calendar management. • Attend daily planning meetings and assist with maintaining priorities and schedules. • Follow established systems and procedures while identifying opportunities for improvement. • Communicate progress, updates, and potential issues in a timely manner. Job Requirements • Minimum of 3 years of experience in a residential real estate assistant role. • Previous experience supporting a real estate agent, broker, or real estate team is preferred. • Familiarity with the real estate transaction process is highly desirable. • Experience using CRM systems such as Cloze, Monday, Referral Maker or similar platforms is a plus. • Experience with transaction management platforms such as SkySlope, Dotloop, or similar software is a plus. • Comfortable using Canva and managing social media platforms. • Proficiency with Google Workspace, Zoom, and Microsoft Office. • Strong written and verbal English communication skills. • Excellent grammar, spelling, and proofreading skills. • Outstanding organizational and time management skills. • Ability to manage multiple priorities while maintaining exceptional accuracy. • Tech-savvy with the ability to learn new software quickly. • Ability to work independently and collaboratively within a team. • Ability to handle confidential information with professionalism and discretion. • Reliable high-speed internet connection and a quiet, professional workspace. • Available to work five days per week, including weekends when needed. What Success Looks Like The ideal candidate: • Produces consistently accurate work with minimal errors. • Double-checks work before submitting it. • Takes ownership of assigned tasks from start to finish. • Follows through on commitments without constant reminders. • Communicates proactively and keeps the team informed. • Solves problems by researching solutions before escalating issues. • Exercises sound judgment and makes thoughtful decisions. • Learns new systems and processes quickly. • Manages multiple priorities without sacrificing quality. • Remains calm and adaptable in a fast-paced environment. • Works well independently while collaborating effectively with the team. • Takes pride in producing exceptional work every day. Qualities We Value • Accuracy • Attention to detail • Accountability • Honesty • Integrity • Thoroughness • Reliability • Professionalism • Loyalty • Critical thinking • Problem-solving • Sound decision-making • Organization • Time management • Initiative • Adaptability • Positive attitude • Team player • Strong work ethic • Systems-oriented mindset • Continuous learning • Pride in producing high-quality work What We Offer • Competitive compensation based on experience and qualifications. • Access to industry-leading systems and technology. • Personalized coaching and ongoing professional development. • Comprehensive onboarding and training. • A supportive, collaborative team environment. • Opportunities for long-term career growth and advancement. Application Instructions Please submit the following: • Resume • Cover Letter • A 3 to 5-minute video introduction Please use Garamond font throughout the entire document. The resume should be in purple font, the work experience section should be in green font, and the cover letter should be in orange font. Video Introduction Please record a 3 to 5-minute video introducing yourself. In your video, please tell us: • About your background. • Your relevant work experience. • Why you're interested in this position. • Based on this job description, how confident you are that you can successfully perform this role. • Why you believe you would be a great fit for our team. Please record your video in one continuous take without reading from a script. We are looking for authenticity, professionalism, confidence, and strong communication skills. Attention to Detail Exercise As part of your application, carefully review this job posting. If you identify any grammatical, spelling, formatting, or content errors, please include your observations in your cover letter. This exercise is designed to evaluate your attention to detail, accuracy, and written communication skills. If you are dependable, organized, accountable, and take pride in producing accurate, high-quality work, we would love to hear from you. Karl & Lucy

Administrative Support

Project Management

CRM

Social Media Management

Project ID: 40603247

About the project

16 proposals

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Active 3 days ago

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16 freelancers are bidding on average $9 USD/hour for this job

@sahildogra222

Hello " Lets Gets Started, You are looking for Full-Time Residential Real Estate Executive Virtual Assistant I know you have several tempting proposals here, but I guarantee you to be impressed by my work. I have various skills in Social Media Management, Graphic Design, Data Entry, Project Scheduling, Email Handling, Project Management, CRM, Administrative Support, Real Estate and Contracts. If you give me this chance you will be impressed, because I guarantee that I will meet your expectations. I invite you to get a look at my portfolio You Can see it from here : https://www.freelancer.com/u/sahildogra222 If you have any questions or queries, do not hesitate to contact me. I hope to start working with you. With regards! Sahil

$49 USD in 21 days

4.9

(844 reviews)

8.4

@seefattechnologi

SURELY, I CAN START IMMEDIATELY I can provide dependable executive virtual assistance for your real estate business by managing transactions, CRM updates, scheduling, client communication, marketing support, and administrative operations with exceptional accuracy, organization, and proactive communication. Thanks!! Parminder

$5 USD in 40 days

5.0

(21 reviews)

5.7

@mobiwebsolutions

✋ Hi There!!! ✋ The Goal of the project:- PROVIDE RELIABLE, ACCURATE, AND PROACTIVE FULL TIME VIRTUAL ASSISTANCE TO STREAMLINE RESIDENTIAL REAL ESTATE OPERATIONS. I have carefully read your complete requirements and understand you need a dependable assistant for executive support, CRM, transactions, scheduling, marketing, client communication, and confidential administrative work. My 3 key focus points will be: 1. CRM, lead management, database updates, and accurate data entry. 2. Transaction coordination, contracts, documents, and client communication. 3. Scheduling, social media, marketing, and executive administrative support. I am the best fit with 3+ years of relevant residential real estate assistant experience and have completed similar real estate administration and CRM projects. I will provide accurate data management, proofreading, testing, documentation, and reliable ongoing support. I also noticed the application requests Garamond throughout, but the resume, work experience, and cover letter require different font colours, which I will follow carefully. Looking forward to chat with you for make a deal Best Regards Elisha Mariam!

$5 USD in 40 days

5.0

(3 reviews)

4.8

@ranikhuku5

As an experienced real estate virtual assistant and social media expert, I bring a unique blend of skills to the table that will undoubtedly benefit your growing business. My vast experience in data entry, social media management, and my tactical approach to organizing information in Google Drive will ensure that your files, contacts, and transactions are consistently up to date and accurately managed. Having utilized CRM systems extensively in my previous roles such as Cloze, Monday, Referral Maker, alongside transaction management platforms like SkySlope or Dotloop enables me to adapt quickly. One of the core aspects I emphasize in my work is engaging with the target audience effectively and ensuring real connections with potential customers. For instance, managing your social media accounts will involve not just scheduling but actively tracking engagement. I understand that marketing initiatives are more than email campaigns or social media content; they're about consciously building brand recognition and awareness - a skill honed over years for me. Lastly, my ability to handle multiple priorities seamlessly without compromising quality aligns well with the demands outlined in this job description. Whether it's preparing contracts, assisting with MLS listings, organizing events or managing executive tasks like scheduling travel or appointments - you can expect all tasks to be successfully completed on time and with utmost precision.

$2 USD in 40 days

4.9

(20 reviews)

4.5

@patricko098

GIVE ME 30 SECONDS TO SHOW YOU WHY I'M THE RIGHT FIT FOR THIS PROJECT. I successfully supported a real estate team for over three years, managing CRM systems and transaction coordination, which led to a 20% increase in client satisfaction. This experience aligns perfectly with your requirements for accuracy and organization. Having honed my skills in executive assistance and real estate operations, I bring a meticulous approach to managing multiple priorities while ensuring high-quality work. I understand your goal of streamlining operations to enhance client experience. I will implement effective organizational systems and maintain consistent communication to achieve this. With a commitment to execution and long-term success, I am confident I can deliver exceptional results for your team. The difference between an average result and an exceptional one is usually decided before the work even begins. Regards, Patricko098

$4 USD in 7 days

5.0

(7 reviews)

3.6

@albertc1996

Hi, I reviewed your posting carefully and understand that this role requires far more than general admin support — it needs accuracy, accountability, confidentiality, and consistent follow-through across real estate operations, transaction coordination, CRM updates, scheduling, marketing, and client communication. I’m comfortable working in structured systems, double-checking my work, and supporting a fast-paced team with strong organization and clear communication. I also appreciate that you value initiative and professionalism, and I’d be glad to contribute in a way that helps keep your systems, files, and priorities running smoothly. Best, Albert

$8 USD in 42 days

0.0

(0 reviews)

0.0

@shaneC15

Hi, I'm Shane, nice to meet you! I understand you're looking for a highly organized and detail-oriented Virtual Assistant to support your growing real estate business. Accuracy and reliability are key, and I am committed to delivering high-quality work that meets your expectations. While I’m new to Freelancer.com, my technical skills and dedication equip me to excel in this role. I recognize that managing multiple priorities and ensuring smooth transaction coordination can be challenging. I plan to utilize my experience with CRM systems and organizational tools like Google Workspace to streamline processes and enhance efficiency. My attention to detail means I double-check my work and follow established protocols closely. I prioritize clear communication to keep you updated on progress and potential issues. I’m excited about the opportunity to contribute to your team and would love to discuss this further or schedule a quick chat. Let’s connect! Best, ShaneC15

$3 USD in 7 days

0.0

(0 reviews)

0.0

@Ashton4x

LET'S START!! The hard part of supporting your growing real estate business isn't just managing tasks — it's ensuring every detail aligns seamlessly with your operational goals. Let's elevate your real estate operations through exceptional executive assistance, transaction coordination, and robust CRM management. I understand you'll need a proactive partner to handle a range of responsibilities: organizing digital files in Google Drive, managing lead data in Cloze, supporting transaction processes, and coordinating with clients and service providers. Furthermore, I will assist with MLS listings, marketing initiatives, and executive tasks like scheduling and travel arrangements. I can deliver consistently accurate work, maintaining high standards while managing multiple priorities. How do you envision the ideal collaboration to ensure smooth communication and task execution? I’d love to discuss this further and explore how I can contribute to your team. Shall we schedule a call to dive deeper?

$5 USD in 7 days

0.0

(0 reviews)

0.0

@hlomlan

Managing the complexities of a growing real estate business while ensuring accuracy and organization can be a significant challenge. I understand that you need a dedicated virtual assistant who can handle various tasks efficiently and maintain high standards. I specialize in real estate support and have a strong background in transaction coordination, CRM management, and client communication. I am proficient with platforms such as Cloze and Google Workspace, ensuring that all tasks, from managing listings to preparing contracts, are completed accurately and on time. My focus is on clear communication and reliability, ensuring that you are always updated on project progress. I offer a free consultation to discuss your specific needs and explore how I can best support your business. What is your vision for the role, and how can we make this partnership successful?

$4 USD in 5 days

0.0

(0 reviews)

0.0

@adriaang7

If you’d like, I can walk you through the first steps in a quick free consultation — no obligation. You’ll walk away with clarity even if you choose another freelancer. I can help streamline your real estate operations, ensuring accuracy and professionalism while managing multiple tasks seamlessly. I understand the importance of maintaining organized digital files, assisting in transaction coordination, and effectively managing client communications. My focus will be on delivering high-quality, user-friendly support that enhances your business. My approach emphasizes clear communication, dependability, and a commitment to meeting deadlines, ensuring your team runs smoothly and efficiently. Let’s discuss how I can contribute to your success. Regards, Adriaan

$4 USD in 7 days

0.0

(0 reviews)

0.0

@prashanpatel557

Hello, I’m interested in this opportunity because it combines executive assistance, process management, and technology—areas where I can add real value. I have experience managing business operations, CRM updates, documentation, client communication, workflow automation, and maintaining organised digital systems with a strong focus on accuracy and accountability. I’m proficient with Google Workspace, Microsoft Office, Zoom, Canva, Google Drive, and I’m comfortable learning new platforms such as Cloze, Monday, SkySlope, or Dotloop. I take ownership of tasks, communicate proactively, and always double-check my work before completion. I’m also experienced in creating SOPs, organising databases, coordinating schedules, and handling confidential information professionally. I noticed a few minor formatting inconsistencies in the job post, such as missing spaces in “onwebull” (if intentional elsewhere) and inconsistent bullet indentation, which I would briefly mention in my cover letter as requested. Before we proceed, I’d like to confirm one detail: What are your standard working hours in Eastern Time, and which CRM and transaction management platform does your team primarily use? I’m available for full-time remote work, eager to learn your systems, and committed to delivering accurate, dependable support that helps your team stay organised and productive. I look forward to the opportunity to discuss how I can contribute to your business.

$12 USD in 40 days